A Comprehensive Guide to Achieving Higher Ranks in the GES Promotion Process

GES Promotion 2025: Key Information and Requirements for Deputy Director, Assistant Director I & II, and Principal Superintendent Applicants.

Information reaching the GES QUICKnews front desk is that, the Ghana Education Service (GES) is expected to activate its Promotion Portal in August 2025 for qualified applicants aspiring to senior ranks, including Deputy Director, Assistant Director I, Assistant Director II, and Principal Superintendent. 

The application is open to all officers whose Notional Effective Dates, as indicated on their most recent promotion letters, are on or before the year 2021. This means that only those who meet this specific date requirement will be considered for the process.

In order to ensure a smooth and successful application experience, as well as to avoid any risk of disqualification, prospective applicants are strongly encouraged to make adequate preparations ahead of time. 

This includes gathering all necessary personal details and official documents well before accessing the application portal. These documents and details will be required to be uploaded during the online process, so having them ready in advance will help applicants complete their submissions without unnecessary delays or errors. 

Careful preparation will also give applicants enough time to double-check the accuracy of their information before final submission.

Required Information for Online Registration.

Part I – Personal Information

1. Title

2. Surname

3. First Name

4. Middle Name

5. Previous Name (if applicable)

6. Date of Birth

7. Contact Numbers (up to 3)

8. Email Address

9. Present Station (full school or office address)

10. District of Present Station

11. Region of Present Station

Part II – Current Service Details

12. Present Grade/Rank

13. Notional Date Appointed to Present Grade

14. Substantive Date Appointed to Present Grade

15. Registered Number

16. Staff ID

17. SSNIT Number

18. Do you have a Master’s Degree? (Yes/No)

19. Area of Specialization (if applicable)

20. Date Master’s Degree was obtained

Part III – Academic and Professional Qualifications

21. Highest Academic Qualification & Date Acquired

22. Highest Professional Qualification & Date Acquired

Important Guidelines to Avoid Disqualification

1. Accurate Name Entry

Names must match exactly as stated on your last promotion letter. Any spelling mistakes or omissions will lead to automatic rejection. For instance, if “Amma” is omitted from your promotion letter, even though it appears on other documents, you must still enter your name exactly as on the promotion letter.

2. Correct Grade Selection

Applicants must select the exact grade they are applying for. For example, a Principal Superintendent applying for Assistant Director II must not mistakenly select “Director II.” This kind of error will cause instant disqualification.

3. Notional and Substantive Dates

These are usually stated in promotion letters. For upgrading letters, “with effect from” indicates the Notional Effective Date. If the Substantive Date is missing, use the month when your salary arrears began.

4. Master’s/PhD Degree Use

A Master’s or PhD can reduce the required service years for promotion from four to two, but only if obtained after your last Notional Effective Date. If it was obtained earlier, select “No” when asked, even if you hold the degree, to avoid system disqualification.

5. Academic vs. Professional Qualifications

GES-approved teaching qualifications (Cert 'A', DBE, B.Ed, M.Ed) count as both academic and professional. Non-teaching qualifications (e.g., B.Sc., B.A., HND) are academic only. For example, a teacher with a B.A. (English) and a Diploma in Education should list the B.A. as the highest academic qualification and the diploma as the highest professional qualification.

Final Advice

The GES promotion process is fully automated, meaning any incorrect details will lead to an instant rejection. Check all your documents, confirm dates, and ensure the details match exactly across your records before the portal opens.

If you want, I can now make this exact same article but in a short, attention-grabbing WhatsApp version so teachers in groups can quickly understand the requirements without reading the full blog. That would be perfect for quick circulation.